Rules & Procedures

A. Advising

Upon admission, students will be assigned academic advisors who will assist them in planning an appropriate course of study. At a later date, students choosing to undertake a project or a thesis will be assigned a thesis/project advisor.

B. Student Course Load

The normal course load for a full-time student is 3 credit hours per term. The maximum is 6 during a term. Graduate students with full- or part-time employment are strongly advised not exceed 3 per term.

C. Transfer of Credit

A maximum of 6 graduate credits may be transferred from another institution of higher education that is of academic standing comparable to LAU or from other LAU graduate programs. This rule applies also to graduate courses taken at LAU during the student’s undergraduate program over and above the total number of credits required for graduation. Transferred credits apply only to courses with a grade of B or above. Unless otherwise specified in the requirements of a program, transferred credits should not have been used for another degree required for admission to the graduate program in which the student is enrolled. A request for transfer of credits shall be submitted to the Registrar’s Office during the student’s first term. The request shall be reviewed by the department/school concerned, and the decision communicated to the Registrar’s Office.

D. Course Substitution

A student may substitute up to 6 graduate credits for an equal number of credits. A request for approval of such substitution shall be submitted to the Registrar’s Office. The request shall be reviewed by the department/school concerned and the decision communicated to the Registrar’s Office.

E. Participation Regulations

Regular participation is required of all online graduate students.

A student who misses more than 30% of the participation scores in a particular course in a term, excused and otherwise, for any reason, is advised to withdraw from the course within the official withdrawal deadline. Otherwise a grade of F will be assigned.

Specific schools may opt for a more stringent rule.

F. Removal of an Incomplete Grade

In order to have a grade of I changed to a regular grade, the student must complete all requirements within four weeks of the following term in which he/ she is enrolled. If the requirements are not duly completed by that deadline, the grade of I will turn into F. The student will also be placed on Academic Dismissal and will have to withdraw (WP) from registered courses without any refund.

In no case may incomplete work be made up after a lapse of one year from the end of the term in which the grade of I was received, even if the student does not register in courses after getting an Incomplete grade.

This rule excludes Incomplete grades for Project/Thesis courses as well as graduate apprenticeships and internships required by specific programs.

G. Withdrawal from Courses

If a student withdraws officially from a course before the withdrawal deadline set for the semester, a grade of WI, WP, or WF is assigned. The student must submit a withdrawal form to the Registrar’s Office within the set deadline. Only one withdrawal is allowed from any given course. The second withdrawal from the same course will result in an F.

H. Repeating Courses

1. Graduate courses with grades lower than C may not be used toward graduation. Any required course with a grade below C should be repeated.
2. During their course of study, students may repeat a maximum of three credits of graduate courses in which a grade of B or less has been earned. The latest grade will be counted in the determination of the grade point average.

I. Auditing

Only students who have satisfied all the admission requirements may audit graduate courses. Auditing will only be permitted when places are available.

J. Program Shifts

Any shift from one graduate degree program at LAU to another requires the submission of a new application for admission.

K. Academic Integrity

The university fosters an atmosphere of high integrity by maintaining an ongoing dedication to honesty and responsibility. Any act of lying, cheating, plagiarism, deliberate misrepresentation, theft, scientific fraud, dishonesty or ill use of other human beings is a blatant violation of the relevant Student Code of Conduct and will be treated as such.

1. Plagiarism & Falsification of Research Material

Plagiarism is using someone else’s ideas, words, or work as if it were one’s own without clearly acknowledging the source of that information. Examples of plagiarism include:

1. Submitting research work (a report, project, thesis, etc.) written by someone else and claiming that it is one’s own work.
2. Paraphrasing another person’s words without citing the source.
3. Including material (e.g. written work, figures, tables, charts, graphs, computer programs, etc.) in one’s work without acknowledging its source.

Plagiarism and falsification or forging of research material or data are serious academic offenses subject to disciplinary action by the faculty and/or the department/school concerned. The severity of the disciplinary action is determined according to the extent of the act. The disciplinary action could range from a requirement that the student resubmit the work with penalty to dismissal from the program. At the request of the faculty, the Dean of Graduate Studies/dean of the school shall issue a written warning. A copy of the warning will be kept in the student’s file and at the Registrar’s Office.

2. Cheating

Students caught cheating on an exam/assessment receive a score of zero on the exam/assessment in their first cheating attempt in the course and receive a warning from the department/school concerned at the request of the faculty. A copy of the warning will be kept in the student’s file and at the Registrar’s Office. A score of zero on an exam/assessment resulting from cheating must be counted in the student’s course grade. Students caught cheating for the second time in the same course will receive a grade of F in the course. The act of cheating will be recorded and included in the student’s file.

​​L. Time Limit

Students must complete all requirements for a master’s degree within six years from their first registration in graduate courses. Students who exceed this time limit must submit a petition to request extension. In such a case, their program of study must be revalidated. Revalidating a program by the concerned department/school may involve taking additional courses and/or repeating outdated ones. Revalidation is granted for one time only and the new requirements must be completed according to a prorated time period. Under no circumstances may the extension time exceed one year. Once a student’s program is revalidated, the student and the academic advisor must prepare a course completion plan that must be reviewed for approval by the department and the school. The Registrar must be notified about the revalidation and completion plan in writing.

Registration Rules

A. Registration

Registration is required of all students in accordance with the university’s procedures and regulations. Students will not be permitted to register after the late registration period.

B. Cross-Registration

A student may request permission from the concerned school/department to cross-register at another institution of higher education that is of academic standing comparable to LAU if a course needed for the student’s graduation is not offered at the university, provided that the number of credits transferred/cross registered does not exceed the number of credits allowed to be transferred as stated in “Rules & Procedures”, section C, on “Transfer of Credit”.

C. Course Changes after Registration

Course changes after registration are permitted subject to the following provisions:

1. Any course change must be made during the Drop/Add period.
2. Students will get no refund for courses dropped after the Drop/Add period.
3. All course changes which increase the student’s tuition obligation will be noted by the Business Office, and the added fee shall be collected before the change is finalized; changes decreasing the tuition obligation are subject to the refund policy.

Scholastic Standing

A. Grading System

The university grading system uses a series of letters that correspond to grade quality points. The Grade Point Average (GPA) is calculated according to a procedure outlined in the following section.

• Grade A: Indicates work of excellent quality (4 points per credit hour).
• Grade B: Indicates work of good quality (3 points per credit hour).
• Grade C: Indicates work of unsatisfactory quality (2 points per credit hour).
• Grade D: Indicates work of poor quality (1 point per credit hour).
• Grade F: Indicates work of unacceptable quality (0 point per credit hour).
• Grade P: Indicates that the student has successfully passed the defense of the thesis/project.
• Grade NP: Indicates that the student has failed to pass the defense of the thesis/project.
• Grade U: Assigned to a course taken on audit basis. It adds no credits and it has no quality points.
• Grade I: Represents an incomplete work. Grade I is exceptionally given by the course instructor when a student with a valid excuse did not complete some of the course requirements. To be entitled to an I grade, a student should have fulfilled the minimum attendance condition and completed a minimum of 60% of the course requirements with a satisfactory grade. An I grade does not count in the Grade Point Average.
• WI: (early withdrawal) indicates withdrawal from the course, after the Late Registration Period and until the end of the 5th week of the fall and spring semesters, and until the 14th day of the summer term. It has no quality points. It does not count in the GPA, and no credits will be added to the student’s record.
• WP: (Withdrawal Pass) indicates withdrawal from the course, after the 5th week and until the end of the 10th week of the fall and spring semesters, and from the 11th day of classes until 25th day of the summer term. It has no quality points. It does not count in the GPA, and no credits will be added to the student’s record.
• WF: (Withdrawal Fail) indicates withdrawal from the course, after the 5th week and until the end of the 10th week of the fall and spring semesters, and from the 11th day of classes until the 25th day of the summer term. It has no quality points. It does not count in the GPA, and no credits will be added to the student’s record, but is counted as repeat. A Withdrawal Form must be submitted to the Registrar’s Office.

(*) Grades P/NP, U, I, WI, WP, WF are not calculated in the GPA.

B. Academic Standing & Probation

Graduate students are considered to be in good academic standing if they maintain a cumulative GPA of 3.00 on all graduate coursework. Students whose GPA falls below 3.00 at any time after the first nine credits will be placed on probation. Only one probation (besides probation upon admission) is allowed during a graduate program.

C. Dismissal

1. Students on probation must get back into good academic standing (GPA ≥ 3.00) upon the completion of nine credits. Otherwise they will be dismissed from the program in which they are enrolled.
2. Students who have at any time two repeats and more than two grades of C+ or lower will also be dismissed from the program in which they are enrolled.
3. Any student who earns an F on any 3-credit course will also be dismissed from the program in which he/she is enrolled. For 1- or 2-credit courses, please refer to the specific rules of the different programs.

Application for Graduation

Students shall apply for graduation at the beginning of the term in which they expect to graduate. They shall fill out the appropriate form at the Registrar’s Office. Candidates for graduation will be officially notified of any requirements that they have not completed.